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All pre-employment checks must be completed before a candidate starts their role.

In certain circumstances, some pre-employment checks can be waived if required. The checks that can be waived are as follows:

Qualifications

If 'equivalent experience' is stated as an option in the job description (JD) or person specification (PS), the recruiting manager (RM) or their delegate can waive this requirement.

However, if an RM requests a waiver and 'equivalent experience' is not listed as an essential criterion in the JD/PS, authorisation from the local HSSIB HR team will be required.

New Employee Starter Form

For Internal Candidates and Secondees In, HRSS will mark the Blocking ad-hoc employment check: New Starter Form in the ‘Employment checks’ section of Trac as ‘Not Required’.

Other checks

Approval from the HSSIB HR team is required to waive any of the other pre-employment checks listed below.

  • Occupational Health (OH)
  • References
  • Identity (ID) / Right to Work (RTW)
  • Disclosure and Barring Service (DBS)

Requesting a candidate to start prior to pre-employments checks being complete

If an RM wishes to start a candidate before the pre-employment checks are complete, HRSS will require written approval from the HSSIB HR team.

HRSS will not accept a Trac note confirming the approval.

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