Right to Work (RTW) checks are carried out by an organisation to make sure a candidate being offered a post, who is not currently employed by the organisation, has the right to work in the UK.
All new employees recruited under NHS Terms and Conditions must have a RTW check carried out in line with the NHS Employment Check Standards.
HR Shared Services (HRSS) receive these documents on behalf of your organisation. If HRSS fail to receive the appropriate documentation your organisation can be heavily fined by the Home Office.
A 'Verification of identity and right to work in the UK' guidance document will be provided via email to both the candidate and the Recruiting Manager alongside the candidate’s offer letter.
This guidance explains which documents should be provided to satisfy the RTW checks. Any uncertainty on whether a document can be accepted should be queried directly with the HR & OD team.
Candidates from outside the UK, Ireland, or a British Crown Dependency
Non-UK, Irish or British Crown Dependency (Jersey, Guernsey, Isle of Man) candidates also need to provide one of the following to prove their entitlement to work:
- A Home Office share code from gov.uk, indicating that the person named is allowed stay in the UK and they are allowed to do the work in question. This code can be provided via the DPEC request. The Home Office share code is used to generate the Home Office online output which evidences Right to Work (RTW). HRSS must also conduct a share code appointment via Teams video call to verify the photograph on the Home Office online right to work check is a true likeness of the individual to confirm RTW.
- Visa with a valid expiry date
- Their EU settlement status
Without this the organisation would not be able to go ahead with the offer of employment.