If the preferred applicant for a vacancy is already an employee of the NHSBSA, then the HR Administrator will review the Employment Check List in the Electronic Staff Record (ESR) of the employee to see if they:
• Already have the sponsorship field completed as ‘Yes’
• Have any visa that allows them to work in the UK
Where the employee meets any of the criteria above, the HR Administrator will message Corporate HR and the Recruiting Manager (RM) to inform them of the employee’s status and request approval to continue with the recruitment.
CHR will then review the visa type and/or current Certificate of Sponsorship (CoS) to ensure the employee is able to be appointed to the new role. CHR will confirm via Trac whether the employee is able to continue with recruitment.
Where the employee can continue with the recruitment but will need to be supplied with a new CoS, this will be uploaded to Trac by CHR. The HR Administrator will overwrite the existing sponsorship information in ESR with the new CoS details.
The employee will then apply for their new Skilled Worker Visa and once received, the Recruiting Manager will log into the Home Office Checking Service and upload the visa details to Trac.
Offer letters will not be issued until approval to continue with recruitment is received from Corporate HR.
Where Corporate HR confirm the employee is not able to continue with the recruitment, HRSS will contact the RM to ask how they would like to proceed.