Once your Interviews are completed, the Lead Interviewer will need to reject the unsuccessful candidates before accepting the successful candidate(s).
The successful candidate(s) can then be moved to the Offer stage in Trac to progress the recruitment.
When accepting the successful candidate(s) you will be prompted to complete an Offer table for each successful candidate.
The Interview notes for the successful candidate(s) should not be attached to the application in Trac. These should be held locally as per your retention schedule.
Important notes
The Offer table must be completed in full to enable an offer letter to be issued by the Recruitment team.
If any of the information is left blank, the Recruitment team will contact the Recruiting Manager (RM) for further details.
The information required includes:
| Job Title | This field is automatically populated. Please do not amend this. |
| Grade | Input the salary based on Agenda for Change (AfC), e.g., NHS AfC: Band 4 |
| Salary |
Input the band salary range, e.g., £XX,XXX - £XX,XXX If a Recruitment and Retention Premia (RRP) is applicable to the role, ensure the salary is amended to align with AfC. RRP is not contractual and must not be included in the salary offered. |
| National spine |
Input the exact amount to be offered and not a range. If this information is missing from the offer table and we do not require any further information to be provided, we will assume the salary amount is bottom of the band pay-step point 1 in accordance with AfC guidance. If a Recruitment and Retention Premia (RRP) is applicable to the role, ensure the salary is amended to align with AfC. RRP is not contractual and must not be included in the salary offered. |
| Other salary related information | Within this area, please confirm if any additional allowances are to be paid, e.g., pay protection, HCAS (including if it is inner, outer or fringe) or On-Call (stating the % to be paid, i.e., 4%) and/or the candidates increment date, if known and relevant to the offer. |
| Site | Input the site name and the town/city as a minimum, for example, Wellington House, London. |
| Working pattern | Select the relevant option from the dropdown menu. |
| Hours / Sessions per week | Enter the number of hours/sessions (e.g., 37.5) |
| Contract type | Select the relevant option from the dropdown menu. |
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Contract duration: Number (non-permanent contract type only) |
Enter the duration of the contract, e.g., 2 if the duration is 2 years or 18 if the duration is 18 months. |
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Contract duration: Units (non-permanent contract type only) |
Select the relevant option from the dropdown menu. |
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Additional contract details |
If the role is not permanent, please specify the contract end date (e.g., 31 March 2024) |
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Proposed start date |
Please be advised that this date is conditional; you cannot confirm a start date with the candidate until you have confirmation from the NHSE Recruitment Team that all pre-employment checks are complete. |
The Offer letter will be sent once the Offer table is complete.