In order for HR Shared Services (HRSS) to send the Contract or Addendum to the successful candidate the following must have been completed:
- All pre-employment checks in Trac.
- The First Day Reporting information (FDR) sent in writing to HRSS by the Recruiting Manager (RM).
- Salary Approval (If applicable)
If the RM does not provide all the requested FDR information, the Contract will be sent only detailing the start date.
The timescales for HRSS sending the Contract/Addendum/Secondment Agreement are:
- HRSS will issue a contract within five working days of a receiving the start date
- HRSS will issue an addendum within 20 working days of receiving the start date.
- HRSS will issue a Secondment Agreement within 14 working days of receiving the start date.
Medical Staffing Offers
If the vacancy is a medical staffing post the Medical Staffing team will confirm which contarct will need to be issued in the Trac notes when authorising the vacancy.
Candidate hired outside of Trac
Should you require a copy of the Contract for an employee that was hired outside of the normal Trac recruitment process completed by HRSS, please speak with the NHS England (NHSE) Human Resources and Organisation Development (HR and OD) team.