Yes, the Job Description (JD) attached to an existing vacancy request can be changed but only if approved by an individual who is authorised to make changes to Trac vacancies.
If the JD is required to be replaced due to grammar or spelling errors, you do not require any approval to make this change.
Please note a new JD with the amendments will need to be provided by the Recruiting Manager/Client as HRSS are unable to make any amendments to the original JD.
There are some risks regarding changing a JD after authorisation some of which are:
- The vacancy would have been authorised based on the original JD and the JD should have been through Job evaluation
- Candidates who have already applied for a role will have done so based on the JD attached to the advert and they would/should have created their application based on that JD.
- The person specification should be included as the shortlisting criteria, if this is part of the change, you may not be attracting/recruiting the most appropriate candidates.
- According to the Good Work Plan (GWP) we should provide candidates with their JD prior to them starting in post. HR Shared Services (HRSS) only share the JD with candidates during the advertising stage as an attachment on the advert.
If the JD should be changed, HRSS will also require some wording to allow us to update the candidates who have applied as they may wish to re-submit their application.