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Yes, the Recruiting Manager (RM), delegate, Shortlister or Interviewer can change the vacancy from a Permanent Contract to a Fixed Term Contract (FTC).

All requests must be emailed to the HR Shared Services (HRSS) Query team or via a response to a Trac communication received to your outlook account, related to the vacancy. 

When notifying HRSS of the change please provide one of the below reasons for the FTC;

  1. Maternity Leave

  2. Adoption Leave

  3. Shared Parental Leave

  4. Career break

  5. Parental leave

  6. Short-term vacancy

  7. Sickness absence

  8. Short-term time limited project

  9. Short-term project due to funding

  10. Approved flexible retirement request


If you are changing the contract type on a vacancy that has already received applications, you will also need to provide wording to be sent to the applicants to make them aware of the change.