Any requests for the below changes must be emailed to the HR Shared Services (HRSS) Query team or by replying to a Trac communication received into your outlook email account relating to the vacancy.
Amending the Shortlisting panel
The Shortlisting panel, including the Lead Shortlister, can be amended by HR Shared Services (HRSS) at any point before and during the Shortlisting stage in Trac.
The following people can contact HRSS to request an amendment to the Shortlisting panel:
- Recruiting Manager (RM) for the vacancy
- Shortlister
- Interviewer
- A named Delegate for the RM.
A minimum of two Shortlisters must be present on the panel within Trac.
If any of the Shortlisters being removed have partly or fully completed their Shortlisting, their scores will be removed from the system when they are removed from the panel.
Who can shortlist applications?
A shortlisting panel member can be any employee of NHS England (NHSE) but may also be somebody external such as a subject matter expert from another organisation.
For security reasons, a @nhs.net email (or organisation equivalent) should be used. In the case of an external panel member, they should use their organisation’s corporate email address.
Approval is required from the Human Resources and Organisation Development (HR and OD) team to include a panel member with a personal email address.
Amending the Shortlisting scores
Shortlisting scores can be reset for the following:
- All candidates
- A specific candidate
- All Shortlisters
- A specific Shortlister
If the scores are reset for a specific candidate, all Shortlisters will be required to re-score that application. If the scores are reset for a specific Shortlister, this will not impact the scores provided by the remaining Shortlisters.
If a Shortlister has ticked ‘completed’ by accident, please contact the HRSS Query team who will be able to untick this to allow you to finish Shortlisting.
Amending the Shortlisting criteria
Shortlisting criteria cannot be amended once the vacancy is live. This is to ensure consistency for all candidates.
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