HR Shared Services (HRSS) will not accept any non-transactional forms via the Document Transfer Service (DTS) for input into Electronic Staff Record (ESR).
If HRSS receive a form which is non-transactional this may be rejected at DTS (1st line rejection) for inclusion of red cells or incorrect version of form OR be rejected at ESR (2nd line rejection) for being a non-transactional form for input.
Please find below a list of common reasons that forms may be rejected (Please be advised this list is not exhaustive):
- A red cell has been left blank
- The wrong version of the form has been sent – The latest form can be found on your local Intranet
- Incorrect Salary
- Position – position either not set up or frozen – please follow your Establishment Control process
- Employee number doesn't match employee name
- Spread sheet has been sent instead of the correct form – spread sheets are not accepted as transactional forms, please complete the appropriate form.
- Comments box contains conflicting information to the form
- Comments box contains information not relevant to form