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Below is a table that confirms what forms should be sent to HR Shared Services (HRSS) through the Document Transfer Service (DTS).
Please note: No transactional forms should be sent to HRSS via email:
| Form Name | When is it used? |
|---|---|
| Direct Hire Form |
Uploaded to the DTS to add the following to ESR: - Non-Executive Directors (NEDs) |
| Leavers Form |
Uploaded to the DTS when an employee is leaving the organisation |
| Employee Change Form (ECF) | Uploaded to DTS when an employee's details require amending in Electronic Staff Record (ESR), examples include, but are not limited to: - Additional payments - Future dated changes - Secondment amendments - Salary - Change of role that is not part of a recruitment |
| Secondment Control Form (SECF) | Uploaded to DTS when an employee is seconded in or out of the organisation |
| Disclosure and Barring Service (DBS) check Information Form | Uploaded to the DTS with a Job Description (JD) and proof of identity. |
| Flexible Hours Form | Uploaded to the DTS |
| Flexible Retirement Form | Uploaded to the DTS |
Forms created by the HRSS Recruitment Administrators:
| Form Name | When is it used? |
|---|---|
| Internal Recruitment Form (IRF) | Created in Trac when an internal candidate is recruited to a role |
| Candidate Enrolment Form (CEF) | Created in Trac when an external candidate is recruited to a role |
Other forms received by HRSS:
| Form Name | When is it used? |
|---|---|
| Reference Request Form | Received by HRSS requesting a reference for an individual. The HRSS Admin Assistants would be respond to these requests |
| Pre-employment Form | Received by HRSS requesting the Pre-employment Checks we have on file for a member of staff. |