Should an employee be going on a secondment to another organisation their Line Manager should obtain a copy of the Job Description from the host organisation, this will need uploading to the Document Transfer System (DTS) alongside a completed Secondment Out Control Form (SOCF). Both of these documents are used to draft the secondment agreement and update the employees status on ESR.
Once HR Shared Services (HRSS) recieve a transactional Job Description and SOCF they will draft a secondment agreement that is then sent to the Corporate HR team to review, sign and return. Once returned HRSS will issue the employee with the secondment agreement, the employee will need to obtain a signature from the host organisation as well as signing it themselves. Once the employee has a fully signed secondment agreement they will need to return it HRSS to file in their employee folder.
Changes to a secondment
Where an amendment has been made to a secondment, for example, the secondment has been extended, an Employee Change Form (ECF) should be uploaded to the DTS advising of the amendment; this will enable the amendment to be made in ESR.
Should an external secondee return to their substantive role or organisation/employer early, a leaver form should be uploaded to the DTS advising of the amendment.
Terms and Conditions
During the secondment period, the secondee will remain an employee of their substantive employer, on the substantive's payroll, under the substantive's terms and conditions.
When on secondment, the substantive employer will continue to pay the employee's salary and the substantive employer should invoice BSA to recoup this.