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To protect the public and ensure those who practice in particular professions are committed to providing high standards of care the registration of all healthcare professionals must be checked with the appropriate regulatory or licensing body.

Where a vacancy specifies that a professional registration is required, the check must be carried out by the HR Shared Services (HRSS) recruitment team before the candidate can start their employment.

The aim of the professional registration is to ensure that:

 

  • The candidate is the person registered with that regulatory body.

  • There are no restrictions to the candidates registration that would affect their ability to undertake the duties of the role being offered.

  • There are no pending investigations into the candidate's fitness to practice.


To check an employee’s registration and fitness to practise the Recruiting Manager (RM) must have the consent of the employee, their registration number and expiry date.

For most professional bodies, the check can be carried out on the relevant website however in cases where a website does not provide this tool, HRSS require proof in the form of a card or certificate to confirm the expiry date.

Further information about the professional registration check can be found on the NHS Employers website.

How is confirmation of professional registration provided?

Once the candidate receives their offer letter, HRSS will review the vacancy to understand if professional registration is an essential criteria. If professional registration is an essential requirement, HRSS will include a request for professional registration on the candidate’s Digital Pre-employment Checking (DPEC) request. The candidate will then be required to provide proof of the professional registration via the secure system.


Accepting equivalent experience

Equivalent experience can only be accepted if it’s stated within the Professional registration section of the PS. This can be requested by the RM or their Delegate.

HRSS will continue to request the professional registration from the candidate until the RM or their delegate confirm, professional registration is not required.

Should the RM want to accept experience where it is not stated on the PS, they would need to provide written confirmation from the Corporate HR team.

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