| Authorisation | Shortlisting | Interview | Offer | Pre emp | Starting |
When creating a vacancy request, the Recruiting Manager (RM) must enter the name and email address of each Authoriser in a specific order.
The order is determined by adding a number into the field next to the Authorisers name. This is known as the authorisation path.
If the order has been entered incorrectly, the request will be sent back to draft by the HR Shared Services (HRSS) Admin Support team.
The table below shows the authorisation path that must be used:
|
1 |
Head of Service |
If you are unsure as to who the Head of Service is, please contact Corporate HR |
|
2 |
Finance Business Partner |
A list of Finance Business Partners for each Service Area can be found on the Hub. Please Note: the Finance Team email financerecapp@nhsbsa.nhs.uk can also be accepted.
|
|
3 |
Your HR Business Partner (HRBP) |
If you are unsure as to who your HR Business Partner is, please contact Corporate HR |
RM's should only select the generic finance account as an approver for a vacancy request.
Once the vacancy request has gone to the HR Business Partner and it is authorised, they will add the following three or four authorisers:
|
4 |
HRSS Workforce Systems team |
|
|
5 |
HR Advisory |
|
|
6 |
Apprenticeship Lead (if applicable) |
Only required if for an apprentice recruitment. |
|
7 |
HRSS Admin Support team |
Vacancy closing dates
If, when HRSS come to authorise the vacancy, this date is less than 5 working days or in the past they will contact you to request a closing date. The advert will not be made live until this closing date is confirmed.
Additional Guidance
Authorising a vacancy guidance can be found within the 'Support' section in Trac.
Further guidance on how to create a vacancy in Trac can be found by visiting the 'Recruitment Page' within the 'HR and Organisation Development' section on the Hub.
If a resolution to your query cannot be found within the above guidance, please contact the HRSS Query team.