What is the First Day Reporting (FDR) email?
The FDR email is sent to the Recruiting Manager (RM) to confirm that all pre-employment checks are complete and HR Shared Services (HRSS) now require the candidate's FDR information.
What information does the FDR email request?
The email will ask the RM for the following information:
- Start Date:
- Directorate:
- Department:
- Time:
- Report to:
- Contact:
- Personal email address (to allow the Induction facilitator to send welcome information): {applicantemail}
- Candidate's work email address:
- New Line Manager Name:
- New Line Manager Employee Number:
- New Line Manager Email Address:
- Does the New Line Manager require ESR Supervisor Self Service access?
- Will the employee have line manager responsibility?
- End date of Fixed Term Contract / Secondment Agreement: AMEND/DELETE AS APPROPRIATE
When is the FDR email sent?
The FDR email is sent once the candidate has moved into the 'Ready for start date' section in Trac and will be issued within two working days unless we require approval from Corporate HR to start in role.
HRSS will also copy the new Corporate Inductions team (nhsbsainduction@nhsbsa.nhs.uk) into the current external Employment Checks Complete emails, including clear instructions within the email that the Corporate Inductions team are to be copied in to responses regarding the new starters starting/first day information.
Should the candidate's require approval from Corporate HR to start in post due to their immigration status, the FDR email will be sent once this confirmation is received.
HRSS will request approval to start in post from Corporate HR if the candidate's immigration or Right to Work (RTW) is listed as any of the below:
- Postgraduate Doctors and Dentists
- Student Visa - applying for a part-time or bank position
- Student Visa - applying for a full-time position
- Dependant / Spouse Visa
- Indefinite Leave to Remain (ILTR)
- Skilled Work visa