Where a candidate who is not currently employed by the NHS Business Service Authority (NHSBSA) is successful in a BSA recruitment and they take the role on a secondment basis, the following steps should be followed:
Offer
The BSA Lead Interviewer, when completing the Offer table, should select Secondment as the contract type.
Pre-employment Checks
Standard external pre-employement checks will be requested for the candidate seconding into the BSA however an additional check to Trac to manage the Secondment In Control Form (SICF). The SICF is used to gather information required to draft the secondment agreement and hire the candidate in ESR, the form is issued to the Recruiting Manager (RM) via email at pre-employment.
The RM will need to liaise with the candidate and the substantive organisation to gather the information requested in the SICF before returning it by uploading the form to the Document Transfer System (DTS). HRSS will not move the candidate to ready for start in Trac and request the first day reporting information for the candidate until the SICF information has been recieved.
Issuing the secondment agreement
HRSS will draft the secondment agreement using the word version within approved processes, yellow sections should be completed by HRSS using the SICF and detail from the Trac offer table. Green sections should be left for Corporate HR to amend.
Once the Secondment Agreement is completed, the Job Description should also be downloaded from Trac and emailed to Corporate HR, alongside the Secondment Agreement and the SICF. CHR will review and sign the agreement.
Once the agreement has been returned signed it will be emailed to the candidate via Trac.
The candidate will be asked to provide the secondment agreement to their substantive organisation so this can be signed. The candidate should then sign and return a copy of the agreement which will be held in their employee file.
Changes to a secondment
Where an amendment has been made to a secondment, for example, the secondment has been extended, an Employee Change Form (ECF) should be uploaded to the DTS advising of the amendment; this will enable the amendment to be made in ESR.
Should an external secondee return to their substantive role or organisation/employer early, a leaver form should be uploaded to the DTS advising of the amendment.
Terms and Conditions
During the secondment period, the secondee will remain an employee of their substantive employer, on the substantive's payroll, under the substantive's terms and conditions.
When on secondment, the substantive employer will continue to pay the employee's salary and the substantive employer should invoice BSA to recoup this.